Madison County Civil Court Records
Madison County civil court records are filed and stored at the County Clerk's office in Wampsville. The clerk handles fees, filings, indexing, and certifying of court records for both Madison County Court and New York State Supreme Court. You can search for civil court records online, visit the office in person, or send a mail request. The county sits in the 6th Judicial District and has courts at 138 North Court Street. Whether you need to look up a pending civil case, find a past judgment, or get certified copies of court documents, this page covers the process for Madison County.
Madison County Overview
Madison County Clerk and Civil Court Records
The Madison County Clerk is the keeper of records for land transactions and court proceedings. The clerk serves as Clerk of Madison County and NYS Supreme Courts. This means all civil court records from both courts go through this office. Staff handles fees, fines, filings, indexing, and certifying of court records. Public search computers are available to look up and print deeds, mortgages, and other filed documents. Phone: (315) 366-2261.
The Madison County Clerk's website explains the office's role in managing court filings, land records, and other public documents.
You can find contact details, office hours, and links to online records search from this page.
Copy costs are $0.65 per page. Email copies run $5 per document, which can be faster if you need something right away. Under CPLR § 8019(f), these fees follow the state schedule that all county clerks use. The office also handles passport applications, notary services, and business certificates.
| Office | Madison County Clerk |
|---|---|
| Address |
County Office Building Wampsville, NY 13163 |
| Phone | (315) 366-2261 |
| Hours | Monday - Friday, 8:30 AM - 4:30 PM |
Search Madison County Civil Court Records
You have several options for searching civil court records in Madison County. The Madison County Records page shows what is available through the clerk's office. Records are searchable by person's name. The office maintains official records for property, wills, deeds, mortgages, and plats. An online search through the ECCLIX third-party service is also available for remote access.
The Madison County Records page shows the recordings and documents maintained by the County Clerk's office.
Staff can help with accessing both current filings and historical records from the office.
For Supreme Court cases, WebCivil Supreme covers all 62 counties. Search by index number, party name, or attorney. The Madison County Records Search on SearchIQS has land records and court records with name-based searching and document type filtering. Guest access works for basic searches. Under Judiciary Law § 255, you have a right to search court records and get copies by paying the required fees.
Note: All records in the Madison County Clerk's office are searchable by person's name only, so have the party names ready before you search.
Madison County Court System
Madison County is in the 6th Judicial District. The New York State Courts page for Madison County has contact info for all courts. The courthouse is at 138 North Court Street, PO Box 545, Wampsville, NY 13163. The main phone is (315) 231-5301. Fax: 646-963-6588. Hours are Monday through Friday, 8:30 AM to 4:30 PM. Chief Clerk is Vanessa Scott. Deputy Chief Clerk is Megan Sokolowski.
The New York State Courts page for Madison County shows the courthouse details and lists contact info for each court division.
You can find phone numbers for Supreme Court, County Court, Family Court, and Surrogate's Court on this page.
Supreme Court handles civil cases with no dollar cap. County Court takes smaller civil matters and criminal cases. The Madison County Family Court at 138 North Court Street handles custody, support, and juvenile matters at (315) 366-2236. Family court records are confidential. The Surrogate's Court manages probate records, wills, estates, adoptions, and guardianships. Under 22 NYCRR § 216.1, sealed records like family court files have strict access rules, but standard civil court records stay open to the public.
Getting Madison County Civil Court Records
Getting civil court records in Madison County is fairly simple. Visit the clerk's office in person to use the public search computers. Staff can also help you find a case file. Bring a photo ID. Plain copies cost $0.65 per page. Certified copies carry the clerk's seal and cost more. Email copies at $5 per document are available when you need records fast. Fees follow CPLR § 8020(g).
For mail requests, send a letter to the Madison County Clerk at the County Office Building, Wampsville, NY 13163. Include the case name or index number, specify what documents you want, and enclose a check or money order. The clerk also takes phone inquiries at (315) 366-2261 if you want to check whether a record is on file before making a formal request.
Madison County Civil Court Records Resources
The NYS CourtHelp page on getting court records has general info that applies to Madison County. Court records can be requested from the Clerk of Court or County Clerk directly. The eCourts system works for current and disposed cases. E-filed cases are searchable through NYSCEF Guest Search. Matrimonial files are confidential and available only to parties or their attorneys.
The Madison County Clerk Services page lists everything the office handles: land recording, court filing, business certificates, notary applications, and passport services. Records research is available during business hours. If you need help finding a civil court record, the staff can point you to the right file or direct you to an online tool that may have what you are looking for.
Nearby Counties
Madison County borders several counties in central New York. Civil cases filed in a different county must be looked up through that county's clerk.