Sullivan County Civil Court Records
Sullivan County civil court records are kept at the County Clerk's office in Monticello. You can search for case files, court judgments, and other civil filings through state tools or by going to the courthouse on North Street. The 9th Judicial District covers Sullivan County, and the Supreme Court and County Court both handle civil matters here. Online search tools give you a way to look up cases from home, while the clerk's office has records going back to 1809. Whether you need a copy of a judgment or want to track an active case, there are a few paths to get what you need.
Sullivan County Overview
Sullivan County Clerk and Court Records
The Sullivan County Clerk serves as Clerk of the Supreme Court and County Court. The office is at 100 North Street in Monticello. Staff keep civil court filings, land records, and business certificates. You can visit in person to look up a case or ask for copies. Hours are Monday through Friday, 9:00 AM to 5:00 PM.
Sullivan County has civil court records from 1809 to the present. The clerk handles all filings for Supreme Court civil cases, which have no cap on the amount in dispute. County Court takes civil matters up to $25,000. Under Judiciary Law Section 255, the clerk must search files and give out copies when you ask and pay the right fees. Public search terminals at the office let you look things up on your own. Copy fees run $0.65 per page, and a name search costs $5 for each two-year span you want checked.
| Office | Sullivan County Clerk |
|---|---|
| Address |
100 North Street Monticello, NY 12701 |
| Phone | (845) 807-0500 |
| Hours | Monday - Friday, 9:00 AM - 5:00 PM |
Search Sullivan County Civil Cases Online
The WebCivil Supreme portal is the main way to search Sullivan County civil court records online. You can look up cases by party name, case number, or attorney. It shows both open and closed cases. The tool is free to use and runs around the clock.
Sullivan County also has its own records search through the IQS portal. This covers land records and some court records going back to 1809. You can search by name and filter by date range. Guest access is free for basic lookups. If you search often, a subscription account is also an option. The system gives you document images for many of the older records on file.
E-filing is now required for most Supreme Court case types in Sullivan County. Cases filed through NYSCEF can be viewed online as a guest. This makes it easier to find recent civil filings without a trip to the courthouse. Not all case types are on the system yet, but it covers the bulk of new Supreme Court matters.
Note: Sullivan County e-filed civil court records are viewable free on NYSCEF, but you need the clerk for certified copies under CPLR Section 8019(f).
Sullivan County Court System Portal
The New York State Unified Court System provides a central hub for court records access across all counties, including Sullivan County civil cases.
From this portal you can reach WebCivil Supreme, NYSCEF, and other tools that cover Sullivan County court filings.
Sullivan County Civil Court Fees
Fees for Sullivan County civil court records follow state rules. Under CPLR Section 8019(f), copies cost $0.65 per page. The minimum charge is $1.30. Certified copies add $0.65 per page on top of that, with a minimum of $4.00. These fees apply at the Sullivan County Clerk office in Monticello.
A records search costs $5 per name for every two-year period under CPLR Section 8020(g). If your search covers ten years, that runs $25. You can pay at the counter with a check or money order made out to the Sullivan County Clerk. Most people find that viewing records online is free. You only pay when you need hard copies or certified documents from the clerk.
Civil Records Access in Sullivan County
Public access to Sullivan County civil court records is based on Judiciary Law Section 255. The clerk must search files and hand over copies when asked. Docket books stay open for public review under Judiciary Law Section 255-b. Most civil case files in Sullivan County are available for anyone to view. You do not need to be a party to the case.
Some records have limits. Matrimonial cases are sealed under Domestic Relations Law Section 235, and only the parties or their lawyers can see those files. Sealed records stay closed for 100 years. If a judge finds good cause under 22 NYCRR Section 216.1, other records can be sealed too. The Surrogate's Court handles probate and estate cases separately. The Family Court keeps its records confidential under Family Court Act Section 166.
The Sullivan County Clerk services page has more on what records you can get and how to ask for them. Staff can help you figure out which court holds the file you need.
To get copies of Sullivan County civil court records by mail, write to the County Clerk at 100 North Street, Monticello, NY 12701. Include the case name or number, a list of what documents you want, and a check or money order for fees. Say whether you need plain or certified copies. The clerk sends them by mail. In-person requests in Monticello are handled the same day in most cases. Older records from 1809 on microfilm may take a bit more time. Call (845) 807-0500 if you need help finding a specific case.
Cities in Sullivan County
Sullivan County has several towns and villages. All civil court cases for this area go through the Sullivan County courts in Monticello. No cities in Sullivan County meet the population threshold for a separate page, but all residents file civil matters through the same County Clerk office.
Nearby Counties
If you need to check which county has the case you want, look at the address tied to the filing. These counties border Sullivan County.