Access Monroe County Civil Court Records
Monroe County civil court records are managed by County Clerk Jamie Romeo and the courts in the 7th Judicial District. The county seat is Rochester, and the main courthouse is the Hall of Justice at 99 Exchange Blvd. You can search civil court records online through several free portals, visit the clerk's office at 39 W. Main Street, or send requests by mail, phone, or fax. Monroe County handles a high volume of civil filings, including lawsuits, contract disputes, and property claims. This page covers where to find civil court records, what fees apply, and how to get the copies you need in Monroe County.
Monroe County Overview
Monroe County Clerk Office
The Monroe County Clerk serves as County Registrar and Clerk of Supreme and County Courts. Jamie Romeo is the current County Clerk. The office is at 39 W. Main Street, Room 101, Rochester, NY 14614. Hours are Monday through Friday, 9:00 AM to 5:00 PM. The clerk is also Chief Notary of Monroe County, Passport Acceptance Agent, Registrar of Assumed Business Names, and Naturalization Registrar with records from 1821 to the present.
The Monroe County Clerk's website provides information on all services, from court record searches to passport applications and business filings.
The site links to the online records search and has contact info for each department.
You can search public court and land records in person, by phone, or by fax. The Monroe County Clerk Court Filings and Land Records page has details on all methods. Copy fees are 65 cents per page with a $1.30 minimum. Certified copies cost $5 for documents up to 4 pages, then $1.25 for each extra page. The search fee is $5 for every 2 years searched. Mail requests are accepted. Fax requests go to (585) 753-1650. Call (585) 753-1600 for questions.
| Office | Monroe County Clerk |
|---|---|
| Clerk | Jamie Romeo |
| Address |
39 W. Main Street, Room 101 Rochester, NY 14614 |
| Phone | (585) 753-1600 |
| Fax | (585) 753-1650 |
| Hours | Monday - Friday, 9:00 AM - 5:00 PM |
Search Monroe County Civil Court Records Online
The Monroe County Records Search Portal on SearchIQS gives you online access to records from the County Clerk's office. You can search as a guest or log in for more features. Records are available from the 1970s to the present. The portal covers index data and images for land records and court filings. It is a good starting point for anyone looking up civil court records in Monroe County from home.
The Monroe County Records Search Portal on SearchIQS provides guest access to court filings and land records dating back to the 1970s.
You can search by name, document type, or date range to find the records you need.
For Supreme Court civil cases, the WebCivil Supreme portal covers all 62 counties. Search by index number, party name, attorney, or justice. Under Judiciary Law § 255, the public has a right to search court records and get copies. E-filed cases are in the NYSCEF system at nycourts.gov/efile, where you can do a guest search to view filed documents. Many civil case types in Monroe County now require e-filing, so recent cases are likely in that system.
Monroe County Civil Court System
Monroe County is in the 7th Judicial District. The New York State Courts page for Monroe County lists all courts. The Monroe County Hall of Justice is at 99 Exchange Blvd, Rochester, NY 14614. Hours are Monday through Friday, 9:00 AM to 5:00 PM. The Supreme Court is on the 5th Floor, Room 545, at (585) 371-3758. It handles the biggest civil cases with no dollar cap. A Commercial Division handles complex business disputes.
The Monroe County Clerk's court filings page explains the fees and process for getting copies of civil court records.
The page covers copy fees, search fees, and how to submit requests by mail, phone, or fax.
County Court sits in the same building. The Family Court is on the 3rd Floor, Room 360, at (585) 371-3544. It handles custody, support, and juvenile matters. The Surrogate's Court is on the 5th Floor, Room 541, at (585) 371-3310. It handles probate, estates, and guardianships. The WebSurrogate portal is available for estate searches online. Rochester City Court Civil is in Room 6 at (585) 371-3412. Under 22 NYCRR § 216.1, family court records are sealed, but standard civil court records remain open.
Monroe County Civil Court Records Fees
Fees for civil court records in Monroe County follow the state schedule under CPLR § 8019(f) and CPLR § 8020(g). Here is what you can expect to pay:
- Plain copies: $0.65 per page ($1.30 minimum)
- Certified copies: $5 for up to 4 pages, $1.25 per additional page
- Search fee: $5 per name for every 2 years
- Certificates of Disposition: $5 copy fee
Certificates of Disposition for criminal cases are also available through the County Clerk. You fill out a form with case identifiers and pay the $5 fee. Submit in person, by mail, or by email. The clerk sends the request to Supreme and County Court, which prints, stamps, and seals the certificate. If there are no reportable charges, you get a No Results page instead. This is separate from civil court records but uses the same office.
How to Get Civil Court Records in Monroe County
Visit the County Clerk at 39 W. Main Street, Room 101, in Rochester for in-person access to civil court records. Staff can search by name, case number, or date range. You can also use the public search computers in the office. Certified copies of civil court records are available on the spot. E-filing is mandatory for many case types, so the NYSCEF system has a lot of recent documents you can search for free.
For mail requests, send your request to the Monroe County Clerk at 39 W. Main Street, Room 101, Rochester, NY 14614. Include the case details, what documents you need, and a check or money order payable to the Monroe County Clerk. Fax requests go to (585) 753-1650. Call (585) 753-1600 to confirm fees before you send payment. The NYS CourtHelp page has general info on the process that applies across the state.
Note: Monroe County has a high volume of civil court records, so response times for mail requests may vary. Call ahead to check timing.
Cities in Monroe County
Monroe County includes Rochester and several suburban towns. All civil cases filed in Monroe County go through the County Clerk or the courts at the Hall of Justice.
Other communities in Monroe County include Brighton, Henrietta, Penfield, Webster, and Gates. Civil court records for all of these areas go through the Monroe County courts.
Nearby Counties
These counties border Monroe County. Civil cases from neighboring counties have to be looked up through that county's clerk office.